Office Security Tips
When you have an office, there are a lot of things to keep in mind when it comes to securing your workspace. You need to provide a safe and secure environment for your employees, but you also want to have an environment that keeps all of your office assets, like computers and personal data, secure when you’re not there. All of your employees need to be a part of your office security plan as it takes the awareness and responsiveness of the whole team to truly be successful. While most office safety tips are common sense, we often get stuck in our day to day routine and may become complacent when it comes to this topic.
1) Access to your office should be limited and controlled. If a criminal is looking to break into an office, they will be searching for an easy target. The best thing that you and your team can do is ensure that there are not any easy targets or red flags when it comes to your workplace. Always make sure that back doors are locked and have any delivery company check in with your receptionist before having employees freely open the back door. When you have clients and guests coming to your office, make sure that a policy for guiding them to the meeting space is in place. Have employees walk them to the designated conference room and don’t let them wander the halls alone.
2) Restrict office keys to those who really need them When you give a key to your office to someone, you are giving them full access to everything in your workplace. The keys that you provide should have a number and be signed for when they are issued to an employee. Check with employees one or two times a year to make sure that they still have their key. They should be asked to produce the key(s) that they were originally issued/signed for to ensure that access to your office isn’t in the hands of the wrong people. Also, make sure that they understand they should let you know immediately if they lose their key.
Using a card Access System instead of keys is another way to closely monitor who is in your office, when they got there and when they left. More than just a way to see the hours your employees work, this will give you the added security benefit of knowing who is in your space should something go wrong. Limit the access for users to days and times when they truly need it and reserve 24 hour access for individuals who wouldn’t be able to complete their job without it.
3) All employees should question strangers that enter the office. This doesn’t have to be an interrogation, but rather a simple “How may I help you” will do. Make sure that everyone understands that it is important to ask non-employees in the office why they are there and if they need help. It’s great customer service and will serve your security plan as well.
4) Create a ‘clean desk’ policy so that your proprietary information will be protected should someone break into your office. Provide employees with file cabinets that lock and have individual keys made by a commercial locksmith. Similar to the office keys mentioned above, make the employee sign for the key and check in with them often to make sure they still have their key and are using it to lock up their documents each night.
Making use of these 4 simple office security tips can help to increase the overall safety of the environment where your employees work. These are only a few tips that you should consider when examining your office for safety and security. Make sure to use common sense, put into practice these tips and contact your local locksmith for assistance with making keys and lock and helping you with other commercial locksmith services.